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Centralising Risk & Compliance Management Across a Contingent Workforce

Based in the UK, this Russell Group and globally top‑ranked university supports around 7,500 staff and educates more than 6,500 students from around the world. It is consistently recognised as a top‑20 institution by both the Complete University Guide 2023 and the Times and Sunday Times Good University Guide 2023.

Centralising Risk & Compliance Management Across a Contingent Workforce

Client

Russell Group University

Contact

University Hiring Manager

Sector

Education

Staffing Type

Procurement, Finance, Administration, Marketing, HR, IT, Technical, Engineering, Business Analysts, Project Managers, Facilities & Estates, Catering, Driving, Cleaning

Recruitment Challenge

Compliance activity used to vary by department. Different policies and record-keeping created uneven checks, unclear accountability, and the risk that some contractors could start without the right documentation. Previous audits flagged issues such as missing IR35 paperwork and inconsistent background check standards.

Recruitment Challenge

Recruitment Solution

Tate introduced one unified policy set for all temp hires and became the single owner of compliance, creating a central audit trail for every worker. Standardised Right to Work checks, IR35 triage, and umbrella due diligence were embedded across all 14 approved suppliers.

Recruitment Solution

Recruitment Journey

Tate worked with the University to take full ownership of risk and compliance across temporary hiring. We introduced consistent IR35 assessment and Right to Work processes, supported by a single audit trail. All suppliers were engaged to review their existing arrangements, strengths and specialist areas, before being aligned to a standardised compliance framework.

Recruitment Journey

The Results

  • 100% compliance across contingent hiring.
  • Zero audit findings since MSP go-live.
  • Any issues (such as lapsed documents) are resolved before start.
  • Clear accountability and consistent standards across the supply chain.
The Results

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