Office & Operations Coordinator

Location: Guildford, Surrey
Salary: £35,000 per annum
Hours: Monday-Friday, 8:00am-4:30pm
Reporting to: HR Manager

About the Role

We are looking for a proactive, organised and hands-on Office & Operations Coordinator to support the smooth running of the Guildford office.

This is a varied role covering office management, facilities, procurement, travel coordination, IT equipment and HR administration. The ideal candidate will be comfortable managing multiple priorities, working independently and ensuring the day-to-day office operations run efficiently.

Key Responsibilities

• Office Management & Health & Safety: Support day-to-day office operations, including health and safety, Fire Marshal and First Aid responsibilities, subject to appropriate training.
• Procurement & Supplies: Order office supplies, kitchen essentials and equipment for new starters, ensuring stock levels are maintained.
• Travel & Accommodation: Arrange domestic and international travel and hotel bookings, securing competitive rates within budget.
• Facilities & Maintenance: Liaise with the landlord's agent regarding building maintenance, repairs and office facilities.
• IT & Asset Management: Coordinate laptop and equipment purchases, deliveries, asset registers, equipment returns and employee off-boarding.
• Couriers & Suppliers: Arrange equipment deliveries and collections, manage supplier relationships and coordinate relevant renewals.
• Office Facilities: Oversee kitchen supplies and routine cleaning of office appliances, including the coffee machine and dishwasher.
• HR & Administration: Support the HR Manager with employment documentation, HR systems, onboarding, offboarding and general administrative duties.

About You

You will be highly organised, reliable and proactive, with excellent attention to detail and the ability to manage competing priorities.

Ideally, you will have:

• Experience in office administration, coordination or business support.
• Strong communication and organisational skills.
• Good IT skills and confidence maintaining accurate records.
• Experience liaising with suppliers and coordinating logistics.
• A professional and discreet approach when handling confidential information.
• A flexible, hands-on attitude and the ability to work independently.

What We Offer

• £35,000 annual salary.
• Monday-Friday working hours.
• A varied role with exposure to office operations, HR, facilities and procurement.
• Opportunities to develop your skills while supporting teams across two office locations.

Interested? If you are an organised and dependable individual looking for a varied office coordination role in Guildford, we would love to hear from you.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.