Fleet Management Officer
- Office based- BN1
- £15.56 per hour
- 37 hours Monday to Friday
- Temp contract- until end of Jan 2027
Purpose of the Job
To work as part of a small team to manage the compliance and day-to-day administration of the entire Brighton & Hove fleet and the fleet workshop. Provide documents and reports for the development and delivery of the fleet strategy ensuring that the business is providing a fleet that is fit for purpose, ensuring that Brighton & Hove drivers are compliant and providing advice and support to all sections, regarding all aspects of compliance.
Principal Accountabilities
- To manage the on-line operator's licence system, section 19 permit system and issuing of legal documents to ensure compliance with legal requirements.
- To manage all payments related to vehicle maintenance and management including the vehicle purchase cost invoices through dedicated council invoicing software.
- Create and provide complex monthly finance reports for the allocation of charges to internal council teams for workshop maintenance, fuel, telematics, Taxation and leasing.
- Carry out extensive exception reports and the control of documents for MOT's, LOLER, RFL and servicing - updating systems.
- Management of the road taxation of the council fleet using purchasing cards ensuring compliance with council policy for purchasing cards including record keeping for audit purposes.
- To manage and develop the main fleet management databases, develop new Tables, Reports and Queries.
- Ensure that the fleet management databases are accurately maintained in terms of vehicle, additional equipment, location, cost centre, key contact, supplier information, manufacturer terms and driver/user details.
- Project manage various systems and installations i.e. project managing bunkered fuel tanks installation, systems management and contingency planning.
- Manage accident and incident management, recording, reporting and assisting the Insurance department in achieving a reduction in third party claims.
- To liaise with all key contacts and give expert fleet and transport management advice in a courteous manner ensuring that our customer care policy is adhered to at all times.
- To manage all drivers' hours via Vision and liaise with Operational Management on infringements.
- To maintain driver licence checks for every council member of staff who drives a council vehicle, ensuring all checks are correctly charged to the relevant service.
- To ensure all relevant driving information is collected and retained correctly
- Arrange medical for HGV drivers and ensure all licences are compliant.
- Schedule and maintain driver CPC training for all drivers
The Candidate will need:
- Good knowledge of the Goods Vehicle Operators Licensing Act 1995 and Section 19 & 22 Act of 1985
- Recognised Fleet or Operators Licence awareness training
- Educated to NVQ level 2 or equivalent relevant experience
- Extensive knowledge of the BHCC Civica financial Accounts Payable system or equivalent.
- Strong Knowledge of rules on drivers hours and tachographs
Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.
Tate is acting as an Employment Business in relation to this vacancy.
Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.