Admin and Finance Coordinator

Admin & Finance Coordinator - Hemel Hempstead

Hybrid working | Great exposure | Fast‑paced project environment

Are you someone who thrives on accuracy, organisation and keeping projects running smoothly behind the scenes? We're looking for an Admin & Finance Coordinator for our client in Hemel Hempstead, to take ownership of the financial and administrative elements of a busy portfolio of client projects.

In this role, you'll become the central point for all things finance and admin related, making sure purchase orders are in place, systems are updated, invoices are raised correctly and project information is always accurate and up to date. You'll work closely with technical project managers and regularly liaise with a key client, helping to keep communication clear and projects progressing without delay.

What you'll be doing

• Preparing both standard and bespoke fee estimates in collaboration with technical project managers
• Requesting purchase orders from the client and following up to ensure timely approval
• Keeping clear records of outstanding PO communications and actions
• Updating the CRM with project details, PO information, and changes as they arise
• Initiating invoices aligned with project milestones and purchase order requirements
• Maintaining trackers and documentation to support accurate reporting and progress updates
• Liaising with technical managers when additional fees are needed and ensuring the CRM reflects these changes
• Sourcing quotes from third‑party suppliers, creating PO requests, issuing instructions and processing payments with proper approval
• Providing day‑to‑day administrative support to project managers
• Coordinating updates between internal teams and the client regarding project status, POs and invoicing
• Assisting with planning, scheduling and progress updates where needed
• Monitoring administrative timelines to ensure deadlines and billing cycles stay on track

What you'll bring

• Excellent communication and relationship‑building skills
• A sharp eye for detail and a commitment to accuracy
• Strong Microsoft Excel and MS Office skills
• Confidence managing multiple tasks and deadlines
• Highly organised with good time‑management abilities

It would be great if you also have…

• Experience using CRM systems
• A background in project administration or project support
• Knowledge of invoicing processes or financial administration

What's in it for you?

• Competitive salary
• Pension contributions (up to 5%)
• 25 days' annual leave (including 3 days reserved for the Christmas break)

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.