Administrator/Receptionist

Administrator / Receptionist - Whiteley - £26,000-£30,000 - on site Monday to Friday - Full time or part time hours considered but must be spread across 5 days

Step into a role where you'll become the true lynchpin of the business. As the Office Administrator, you'll sit at the heart of the operation on reception, connecting teams, keeping processes running seamlessly, and ensuring the entire office functions like a well‑oiled machine. You'll also be the face of the business, so being personable, adaptable, and confident in dealing with people is essential. If you thrive in a role where your organisation, initiative, and energy make a meaningful impact every single day, this could be the perfect opportunity for you

Administrator / Reception duties include:

• Manage calls, emails, post, and visitor welcome
• Keep the office organised, tidy, and stocked with supplies
• Provide admin support to managers and directors
• Handle filing, archiving, scanning, and minute‑taking
• Arrange travel and accommodation
• Prepare documentation packs for site teams
• Update website content and LinkedIn posts
• Order PPE and manage siteworks stock
• Support company vehicle admin (mileage, checklists, bookings)
• Coordinate staff training and maintain training records
• Maintain supplier/subcontractor documentation and insurance records
• Organise equipment calibration and update logs

Experience and skills required

• Previous experience working in a varied administration role supporting senior management
• Excellent communication skills at all levels as building relationships is key
• Strong IT skills including Word and Excel
• Resilient with a strong work ethic

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.