Location: Nottingham, NG25 area (free car parking available)

Start Date: 24 November 2025

End Date: 19 December 2025 (strong likelihood of extension into the New Year)

Hours: Full-time, Monday to Friday 8.30-17.00 with 16.00 finish Fridays.

Pay: £13.85 per hour, paid weekly AND holiday pay accrued for later payout

Working Pattern: Hybrid - 3 days in the office, 2 days from home (if preferred)

We are seeking an experienced Personal Assistant, Secretary, or Senior Administrator to provide high-level administrative and secretarial support on an interim basis. This role is ideal for someone with a background in Higher Education Institutions (HEI) who can hit the ground running and deliver exceptional support to a team of managers.

Key Responsibilities

• Act as the first point of contact for designated senior academic staff, managing emails, calls, and correspondence with professionalism and discretion.
• Provide comprehensive administrative support, ensuring key deadlines are met and tasks tracked to completion using Microsoft 365 tools (Excel, Word, SharePoint, Teams).
• Maintain effective document storage and information systems via SharePoint/Teams.
• Manage diaries and schedules, arrange meetings (internal/external/UK/international), and prepare documentation.
• Organise national and international travel arrangements.
• Support School committees and working groups: arrange facilities, take minutes, maintain records, and track actions.
• Collate information for reports, presentations, and projects.
• Work collaboratively across School administration networks to deliver shared objectives.
• Represent the School at University-wide events (e.g., Open Days, Graduation).

About you!

• Previous experience in a PA, Secretary, or Senior Administrator role within Higher Education.
• Highly organised, proactive, and able to manage competing priorities.
• Strong IT skills, particularly in Microsoft 365 applications.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Interested? Apply now in time for us to support your application ahead of starting 24th November.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.