Administrator

My client is looking for a part time ( 3 day a week) or full time Administrator.

Th role will involve the below:

Key Responsibilities:

Maintenance & Repairs

• Report and escalate any issues requiring specialist attention
• Support the setup and reconfiguration of office spaces and meeting room

Health & Safety Compliance

• Conduct regular building checks to ensure compliance with health and safety standards
• Review and update risk assessments in line with current regulations and best practices
• Support emergency procedures and contribute to a safe working environment

Contractor Coordination

• Arrange and oversee contractor visits for planned and reactive works
• Ensure all necessary documentation (e.g., RAMS, insurance, permits) is received and verified
• Monitor contractor performance and adherence to site protocols

Administrative Support

• Provide day-to-day administrative support to the Facilities team
• Maintain accurate records and manage document control systems
• Organise meetings, prepare agendas, and liaise with internal and external stakeholders

Person Specification:

Essential:

• Strong organisational and communication skills
• Basic understanding of health & safety and compliance requirements
• Ability to manage multiple tasks and prioritise effectively
• Comfortable with manual handling and physical duties
• Proficient in Microsoft Office (Word, Excel, Outlook)

Desirable:

• Previous experience in a facilities, maintenance, or operations role
• Familiarity with risk assessments and compliance documentation
• Experience using facilities management or document control systems

Please upload your CV in Word.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.