Legal Secretary/PA - Residential Property - FTC
IMMEDIATE START - MATERNITY COVER - 6 TO 12 MONTHS
£25K - £28K
You will provide direct support to the Fee Earner to enable them to operate at optimum efficiency. This will include but will not be limited to the main responsibilities given below. You will be expected to use a high degree of self-management and initiative.
- Prepare correspondence and documents through audio-typing and word processing.
- Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.
- Prepare mail and enclosures for dispatch.
- Arrange for all copying to be done, in person if the office assistant is not available to undertake the task.
- Make appointments, arrange meetings and to maintain an up to date diary for his/her fee earner.
- Prepare the conference room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting.
- Provide support to other secretaries as required.
- Provide guidance to junior and temporary secretaries when required to do so.
- Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm's standards for client care.
- Undertake any specific training when required to do so and overall to have a responsibility towards self-development.
- Ensure the confidentiality of all the firm's and clients documentation and information.
- Undertake on-line form filling requirements
- Maintain or improve on the current standards of document presentation
- Undertake other duties as from time to time required
Suitable candidates should be able to demonstrate the following:
- Previous experience of working within a Property Dept as a Legal Secretary or PA
- Advanced IT skills and good copy and audio typing
- High accuracy levels
- Communicates professionally with clients both on the phone and personally
- Demonstrates a pro-active approach to work and clients
- Demonstrates a positive attitude.
For further details please contact the Guildford Tate office.
Tate is acting as an Employment Agency in relation to this vacancy.