Back to job search


Job Details

Role Type
Job Ref: J2544_1720008147

A family run Auction House based in the prestigious Mayfair is seeking an Office Administrator, paying up to £32,000 plus benefits, to join their small and ambitious team.

The ideal candidate will be looking for a fast paced and varied role, where you will become the crucial go to for the team. You will be supporting two of the specialist auctioneers with all the background administration as well as some reception duties.

This role will be 5 days in the office due to the hands on and client facing nature of the position.

Duties will include the following:

  • Meeting and greeting clients to the office, signing in visitors. Covering reception wherever needed.
  • Dealing with customer enquires over the phone, via email and chat
  • Registering customers for viewings and valuations (Checking the relevant ID, ensuring details are up to date and correct - gathering viewing numbers and updating spreadsheet and informing relevant department)
  • Assisting of daily viewing viewings
  • Processing Sage Payments and invoicing
  • Organising specialist couriers and arranging the delivery of the antiquities and items
  • Assisting with the live and online auctions including; assistant with bidding, registering clients etc.
  • Keeping the valuation rooms tidy and stocked up with up-to-date catalogues
  • Arrange and oversee building maintenance such as contractors, supplies and equipment for the office
  • Creating customer paperwork including receipts and collection dockets
  • Supporting other departments when needed including Auction Day support

The company are looking for a candidate with a positive and can-do attitude, who will take the initiative on the day-to-day. You will thrive in a fast paced and varied environment, where no two days are the same! You will come from an office based background, all levels will be considered, A passion for a antiquities, fine arts and history could be advantageous, but not essential.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

Apply now