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Legal Secretary

Job Details

Winchester, Hampshire
Role Type
£25000 - £30000 per annum
Job Ref: J2274_1717689392

Legal Secretary Winchester Salary range £25/30k (DOE)

We are seeking two Legal Secretaries for the Commercial Conveyancing team within this prestigious Law Firm in Winchester. We can consider different levels of legal experience for these roles. The role is based in central Winchester.

Job Purpose

Join a dynamic team and assist a leading fee earner in managing their caseload efficiently and effectively.

Job Duties

As a vital member of the Commercial Conveyancing team, you'll support a Senior Solicitor and Legal Executive with essential administrative and minor fee-earning tasks. Your key responsibilities will include:

  • Client Interaction: Be the friendly and professional first point of contact for clients, both in person and on the phone, taking messages and helping as needed.
  • File Management: Manage the opening, closing, and archiving of files with meticulous attention to detail.
  • Paperwork Assistance: Support the completion process by handling necessary paperwork efficiently.
  • Document Production: Accurately produce correspondence and documentation through digital dictation.
  • Accounts: Handle accounts paperwork with precision.
  • General Administration: Perform a variety of tasks including photocopying, scanning, faxing, printing, and filing.
  • File Closure: Ensure proper file closure activities, including appropriate action on balances and issuing client confirmations.
  • Correspondence: Draft letters and emails for clients and external organisations.
  • Mail Preparation: Prepare and dispatch mail and enclosures.
  • Quotes: Provide accurate quotes to prospective clients.
  • Secretarial Duties: Book appointments and rooms, issue client care letters via email or post, and manage telephone messages.
  • Typing: Perform audio and copy typing of letters, forms, and documents with speed and accuracy.
  • IT Proficiency: Utilise Microsoft Word, Excel, and ideally PowerPoint with confidence.

Required Skills and Experience

  • Audio Typing: Fast and accurate audio typing skills.
  • Conveyancing Experience: Prior experience working in conveyancing is essential.
  • Case Management: Familiarity with case management systems.
  • Technical Proficiency: Competent user of Word, Outlook, and Excel.
  • Communication Skills: Excellent written and verbal communication skills.
  • Interpersonal Skills: Strong interpersonal skills for effective telephone and face-to-face interactions.
  • Organisational Skills: Exceptional organisational skills with the ability to manage time, meet deadlines, and prioritise tasks.
  • Typing Accuracy: High level of accuracy in typing.
  • Team Collaboration: Ability to work effectively as part of a team and communicate clearly with colleagues.

This role offers an exciting opportunity to contribute to a prestigious firm, work alongside experienced professionals, and enhance your career in a supportive and dynamic environment. This is predominantly an office-based role but in time there may be some flexibility with this in time and once fully trained. A fantastic working environment and stunning offices.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

Apply now