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Legal Support Assistant

Job Details

Southampton, Hampshire
Role Type
£22000 - £27000 per annum
Job Ref: J2232_1717584332

Legal Support Assistant - Southampton - £22,000-£27,000 depending on experience

We are proud to be partnering with a large legal firm based in central Southampton who are looking for a legal support assistant to join their growing team. Ideally you will have experience within a similar role within a legal company, or possess exceptional administration and organisational skills.

The role provides administrative and file management support across the team, and you will be working directly with the fee earner or through the work allocated by the Practice Assistants.

Legal Support Assistant key tasks:

  • File opening and closing - matters are set up on the relevant document/case management system. Undertake all file closing/archiving procedures ensuring compliant at all times.
  • Assisting the Practice Assistants as directed in the organisation of internal and external events, seminars and conferences, (vulture) responsible for arranging registers delegates; booking travel; printing/sending materials; arrange give-aways. Responsible for ordering all promotional goods and ensuring stock levels.
  • First point of contact for the team, dealing with queries and acting on initiative to provide exceptional client service, promoting and developing ownership within the teams.
  • Monitor post and/or emails and dealing with as appropriate ensuring all client related correspondence is passed onto an appropriate fee earner and actioned as necessary; proactively responding to and drafting responses on behalf of others, prioritising emails, collating necessary paperwork and e-filing.
  • Assisting fee earners with billing related tasks including requesting cheques, bank transfers, and paying in money received, as appropriate.
  • Liaising with Practice Assistants to provide support to Client & Marketing for scheduling tender meetings, directory interviews, client training etc.
  • Entering, maintaining and updating client interaction - adding new prospects, clients and contacts, activities and business development information.
  • Manage diaries, ensuring they are up-to date, anticipating requirements e.g. associated travel /accommodation bookings, meeting rooms, drafting itineraries, preparing agendas, preparing and circulating papers.

Essential Skills & Experience

  • Advanced knowledge of document management/case management systems.
  • An effective communicator with an excellent customer and client service approach; striving to provide exceptional service at all times.
  • Well organised and methodical with excellent attention to detail, ensuring accuracy in all client communications and deliverables.
  • Experience of working in a legal or professional services environment.
  • An aptitude for managing multiple priorities, producing documents and client communications of the highest standard.
  • Advanced knowledge of Microsoft Office.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

Apply now