If you are looking for an administration role that is working from home with a couple of days in the central Birmingham office and a pay rate of £10.29ph this could be the role for you. This is working full time 37.5 hours a week and is a temporary role for 6 months. You will need to provide specialist secretarial/administration support and action to the teams. The duties will include· Organising and planning events as necessary providing supporting information material.· Preparing agendas, taking minutes and distributing notes of meetings.· Acting as a point of contact for team, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously· Managing the electronic diary for the department, including arranging and changing appointments, prioritising these are appropriate· Supplying the relevant information required for financial management, supporting the head of department and teams by checking and sending invoices for payment. · Ensuring all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner.· Working with all team members in the collection of information for performance reporting on relevant team projects.· Sorting and prioritising all incoming mail and e-mail, distributing as appropriate.· Running and collating reports which may include reports to the Board and senior management as required.You must have the following skills· Significant administrative/ secretarial experience including initiating and maintaining office systems· Demonstrable experience in dealing with the public and dealing with sensitive and confidential information.· Intermediate knowledge of IT systems and software programs such as Outlook, Word, Excel, PowerPoint and Access
Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.
Tate is acting as an Employment Business in relation to this vacancy.
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