Grants Officer Brighton & Hove City Council £14.38 per hour WFH 3 months Temporary Contract with possibility for Extension
Purpose of the Job
To co-ordinate and manage delivery of the BHCC Covid Outbreak Management Fund (COMF) grants programme, and the associated budget in accordance with legal requirements, council policy and best practice.
To promote the grants programme and their objectives amongst the local voluntary and community sector, motivating and supporting organisations to develop funding applications
- Lead and manage the delivery of the city council's COMF funding in accordance with legal requirements, council policy and best practice ensuring the grant award process is accountable, transparent and protected from misuse.
- Work with senior officers and councillors and provide written briefings and reports to the Council's Policy & Resources Committee and All-Party Members Advisory Group.
- Carry out appraisals of complex organisations and projects and liaise with senior officers from other council departments over grants allocations giving support and making recommendations for decision to the Members Advisory Group (MAG) in accordance with BHCC corporate priorities, partnership agreements and appropriate in terms of governance, accounting and risk management.
- Plan and execute the grant monitoring process for all funded projects, ensuring that all conditions of grants are met and reported upon to achieve appropriate use of public funds at all time
- Be responsible for managing and monitoring the budgets associated with the COMF fund budget and ensure the maintenance of accurate financial and monitoring records for audit purpose
- Provide advice and support to voluntary and community organisations (VCOs) on the operation and working of the COMF fund and to assist VCOs in developing project proposals and applications for funding
- Develop and deliver in partnership with other officers on support for the voluntary and community sector regarding funding requirements, fundraising and charity governance.
- Develop and distribute accessible publicity for the COMF fund including delivery of grants surgeries, workshops, attendance at appropriate events and conferences and represent where appropriate the Community and Voluntary Sector COMF fund at meetings within the council and with external agencies.
- Responsible for ensuring project documentation is accurate and kept up to date to support good governance.
- Responsible for ensuring compliance with internal and external requirements and standards as they evolve and change.
- Develop and maintain strong relationships and processes with CVS infrastructure organisations and the wider CVS.
- To maintain current awareness of standards, developments and best practice within the industry, so that informed and high quality advice is given to customers.
- In depth knowledge of the third sector and its role in representing, building and supporting local communities
- In depth knowledge of the financial and legal framework in which the third sector operates including charity, company, insolvency, employment and health & safety legislation
- In depth knowledge of grant programmes and funding to the voluntary sector and experience in meeting strategic objectives
- In depth knowledge of systems for appraisal and risk assessment as they relate to funding of external organisations
- Excellent negotiation skills including political and partnership sensitivity and awareness
- Operating a grant aid or funding programme including budget management, interpreting accounting information and ensuring compliance with Charity Commission, Companies House and other regulatory bodies governance and good practice requirements
- Undertaking complex organisation and project appraisals
- Communicating effectively at a senior level and to a wide range of individuals and groups on areas of expertise including grant provision
- Promote effective partnership working
- Working with communities, agencies and individuals equalities, diversity and inclusion matters
- Consulting and engaging groups on high profile issues
- Managing conflict
- Working in a political environment and with members
Skills and Abilities
- Excellent communication skills, both written and verbal
- Proven capacity to develop and sustain influential and productive working relationships across the council, with the third sector and with external stakeholders
- Excellent organisational skills
- Ability to work as part of a team
- Ability to deal with conflict in a constructive manner and demonstrate tenacity in finding effective solutions
- Demonstrable capacity to work within a clear performance management framework
- Ability to prioritise workload and work to deadlines with tight timescales
- Experience of budget management
- Excellent administrative skills - proficiency in using commonly used software - for word processing, spreadsheets, email
- Proficiency in using social media in a professional context
Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.
Tate is acting as an Employment Business in relation to this vacancy.
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