Personal Assistant

Job Ref: 169948
Sector: Personal/Executive Assistants
Job Type: Contract
Date Added: 31 January 2020
  • Wokingham, Berkshire, England Wokingham Berkshire RG415ts
  • £25,000 - £28,000 per Annum
    ANNUM
  • Tate
  • 01189 586040
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Title: Personal Assistant

Location: Wokingham

Salary: 25-28k DOE

Contract, 16 months fixed (ASAP start)

A leading company in the UK are partnering with Tate in quest for a new Personal Assistant to work alongside their a Partner and departmental directors. This company value their staff and the impact their work does on the sector.

The role:

  • Organising travel using the centralised hub including providing detailed itineraries (both domestic and international) where required and managing VISA requirements.
  • Full diary management, being aware of partner/director movements at all times
  • Regular review of diary with partner/director and being proactive to minimise problems
  • Arranging meetings/lunches/dinners, organising room bookings, catering, room set-ups, videoconferencing etc.
  • Preparation for meetings, taking minutes and pursuing action points that arise
  • Being proactive in reminding partner/director of meeting attendance and pre-empting needs for meetings - e.g. ensuring travel, paperwork, attendee lists, reports, files, pre meets etc are organised
  • Managing partner inbox and filtering requests
  • Acting as second pair of eyes for partner/director
  • Managing partner inbox, filtering requests and where possible implement solutions to alleviate bottlenecks for partner. Regularly communicating progress to partner/director
  • Sends communication on behalf of the partner with no / minimal supervision
  • Independently makes decisions wherever appropriate without referring to partner/director
  • Identifies and builds relationships with partner/director stakeholders and clients, both internally and externally
  • Co-ordination of events, both internal and external, including seminars, conferences, dinners, networking evenings and corporate hospitality
  • Act as mentor or coach to new or less experienced members of the team
  • Act as a role model of the firm's values
  • Use of Word, PowerPoint and Excel in delivering client reports, presentations and proposals adherence to the Firm's templates and corporate style
  • Assistance with presentations required for internal purposes, eg team/office updates
  • Proofreading own and others' work before submitting to partner/director
  • Work with Team Assistant to ensure photocopying, binding, sending faxes, filing, data input, sending courier packages etc are dealt with in a timely manner
  • Cover for other support team members as required
  • Carry out any other duties to meet with the needs of the business
  • Managing InterAction, activities and opportunities system
  • Building a strong working relationship with clients and clients assistants, actively networking wherever possible
  • Ensuring the Firm's client service standards are met
  • Dealing with clients'/potential clients' telephone calls, specifically ensuring that messages are taken clearly and efficiently and responded to in a timely fashion
  • Ensuring that client letters are responded to in a timely and appropriate manner
  • Filing all client correspondence as appropriate
  • Maintaining confidential partner/director files
  • Ensures and maintains the strictest adherence to both client and people confidentiality
  • Establishes good working relationships with colleagues
  • Adheres to Firm's risk management policies
  • Generating reports (work in progress etc) and producing fee notes etc from the Firm's practice management information system (PMS)
  • Ensuring completion of own and partner/directors' timesheets

Experience

  • Ideally three years PA experience ( Minimum criteria)
  • Highly organised
  • Ability to multitask

Tate is acting as an Employment Business in relation to this vacancy.

Tate
01/03/2020 11:10:02
GBP 25000.00 25000.00