Corporate Receptionist/Admin

Job Ref: 167843
Sectors: Receptionists Personal/Executive Assistants
Job Type: Permanent
Date Added: 16 October 2019
  • Exeter, Devon, England ex1 3qs Exeter Devon ex1 3qs
  • £18,000 - £21,000 per Annum
  • Tate
  • 01392 432861

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Tate are working with a leading Wealth Management Organisation to recruit a Receptionist/Administrator on a part time basis working 9.30am to 2.30pm Monday to Friday.

The main element of the role will be working on Reception but they will need to assist with Administration responsibilities as required. We are looking for a candidate with excellent verbal and written communication skills and strong attention to detail. Someone with a tidy and professional appearance and a polite and professional manner. Previous office or reception experience is essential.

Reception responsibilities:

    • Answering all incoming telephone calls and re-directing to the appropriate Partner or employee
    • Taking accurate, clear telephone messages and passing on to the relevant person in a timely fashion
    • Greeting clients, showing them to meeting rooms and offering beverages
    • Dealing with deliveries
    • Responsibility for keeping an accurate record of meeting room bookings
    • Ensuring that the necessary catering and presentational facilities are provided for each room booking
    • Ensuring that the meeting room(s) are cleared after use
    • Responsible for setting up telephone and video conference calls
    • Maintaining the Reception area to ensure that it is always smart, professional looking and tidy
    • Ensuing that all newspapers and marketing materials are current
    • Manage seminars - ordering food, equipment, badges etc.
    • Mange catering and stationery stocks
    • Make travel arrangements and bookings
    • Assist Post Room and/or the PAs with admin and basic typing tasks as required

Administration responsibilities

    • Working as an integral part of the fee earner support team
    • Exceptional client service skills
    • Filing and file management, including file opening and closing
    • Assisting at internal and external seminars
    • Maintaining filing and document management systems
    • Assisting with the administration of file archiving and retrieval service
    • Scanning, photocopying, printing and filing
    • Ad hoc administrative duties where required
    • Provide support and cover for administrative staff and assist other departments as required
    • Assisting with incoming/outgoing post duties

Person specification

    • Good communication skills both oral and written
    • Ability to use initiative
    • A positive and proactive attitude
    • Flexibility and commitment
    • An ability to operate autonomously and/or with minimum supervision
    • Drive and enthusiasm
    • A willingness to learn
    • A self-starter
    • Strong attention to detail with a methodical and logical approach
    • Common sense
    • Strong customer focus
    • Good humor
    • Polite and professional manner
    • Tidy and professional appearance

Tate is acting as an Employment Agency in relation to this vacancy.

15/11/2019 10:32:35
GBP 18000 18000