Purchase to Pay Administrator / Reconciliations Clerk

Job Ref: 162260
Sectors: Administrators, Accountancy & Finance
Job Type: Temporary
Date Added: 12 February 2019
  • Leeds, West Yorkshire, England Leeds West Yorkshire LS1 2TW
  • £13 - £15 per Hour
    HOUR
  • Tate
  • 01582 692543
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Role: Purchase to Pay Administrator / Reconciliations Clerk Location: Leeds, LS1

Employment Type: Temporary, Full Time Pay: £13 - £15 per hour

JOB PURPOSE

The Purchase to Pay Administrator will assist and support the Purchase to Pay department with invoice processing, the processing of Travel Expense claims, perform expense reporting, manage expense administration, processing of payments, payment reconciliations, analytics, day to day ad hoc activities (as required), and ensuring that these align with company best practice.

In addition, the Purchase to Pay Administrator will participate in the setting up of Purchase to Pay services delivery in Leeds. The Administrator will actively participate in training and testing during the transition of Purchase to Pay processes to the Leeds Business Services. KEY RESPONSIBILITIES

  • Process invoices and generate standard payments in SAP * Supplier Reconciliations * Validate invoices via ICC recognition software * Match against two and three-way purchase orders * Manage vendor statement and trade creditor reconciliations * Monitor vendor invoices through the proactive execution of Purchase to Pay reports * Oversee and manage relationships between the Business and Vendors * Communication with 3rd parties * Stakeholder Management with both internal and external parties * Ageing balances & unreconciled items * Process and manage invoices of a designated group of countries, producing month end reporting and intercompany reconciliations. Perform ad hoc tasks, such as: * Manage return payments, etc. * Complete period end controls & certifications * Process all payment requests (e.g. urgent payments, void / stop payments) * Perform pre-payment and post payment validation * Ensure no duplicate payments are made and no blocked invoices are paid * Review and process expense claims * Perform all T&E Reporting (e.g. period end, ad-hoc requests, etc.) * Work with business and external vendors (e.g. Concur), when required, to resolve queries for all types of invoices, management of accounts and vendors * Perform analytics activities (e.g. extract PTP data from system, run analytics, analyse data, etc.) * Role may require work on some weekend/public holidays during half year and year end periods THE IDEAL CANDIDATE
  • Previous experience in Purchase to Pay * Knowledge of SAP (or any other purchasing order systems) preferred * Previous experience with a document scanning solution is preferred * Ability to manage workload independently * Track record of working well under pressure to achieve deadlines

Tate is acting as an Employment Business in relation to this vacancy.

Tate
14/03/2019 18:59:03
GBP 13 13.