Secretary NHS Temporary

Job Ref: 161860
Sector: Secretaries
Job Type: Temporary
Date Added: 26 March 2019
  • Worthing, West Sussex, England Worthing West Sussex BN12 6BT
  • £10.86 - £11.50 per Hour
    HOUR
  • Tate
  • 01273 324255
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Secretary/Senior Administrator Band 5 NHS

Temporary Role to start as soon as possible

£11.18 per hour

9.00am - 5.30pm Monday to Friday

Based in Rustington

The Role:

The post holder will provide comprehensive administrative and secretarial support to the Executive Support Team, ensuring the delivery of an efficient and effective administration service to Executive Directors

Duties:

  • Deal with all queries, correspondence, emails and telephone calls from a variety of sources and in support of Executive Assistants in a timely way and in a professional and sensitive manner. This may involve receiving sensitive and confidential information from staff members or outside sources where tact and discretion will be required
  • Communicating effectively with members of the Executive Support Team in order to deliver professional support services to Executive Directors
  • To provide comprehensive centralised administrative and secretarial support to the Executive Support Team, assisting Executive Assistant in the provision of efficient support
  • On occasion and as required, to print, collate and distribute meeting papers
  • On occasion and as required, to arrange room bookings, refreshments and to maintain supplies in specific locations
  • On occasion and as required, to provide cover for team members during planned and unplanned absence
  • To prepare agendas for Executive Support Team meetings, collate and distribute papers and attend, take and distribute notes and/or minutes of those meetings as required
  • To produce high quality word processed letters, reports, PowerPoint presentations and other documents as required. This will include copy or audio typing and the formatting of documents
  • To be fully conversant with computer packages (Microsoft Word, Excel, Visio and PowerPoint) promoting clear and concise presentation

Skills and Experience:

  • Confident and clear communication skills
  • Ability to take notes/minutes at meetings and transcribe
  • Audio/copy typing skills
  • Confident IT skills on Microsoft packages including powerpoint and excel
  • Experience in organising meetings and travel
  • Diary management experience
  • Ability to mutli-task and act with discretion

Tate is acting as an Employment Business in relation to this vacancy.

Tate
25/04/2019 11:49:33
GBP 10.86 10.86