Personal Assistant

Job Ref: 161515
Sectors: Receptionists, Personal/Executive Assistants, Secretaries
Job Type: Permanent
Date Added: 14 January 2019
  • Brentford, Middlesex, England
  • £23,000 - £24,000 per Annum
    ANNUM
  • Tate
  • 01895 257931
Tate https://www.tate.co.uk https://www.tate.co.uk/-/media/tate/logo/logo-2018/tatelogoweb409x68.png

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Personal Assistant (PA)

Job Purpose:

Enhance Executive's effectiveness by providing full PA support to the Vice President and the teams' effectiveness by providing admin support and coordination.

PA Responsibilities:

  • Dealing with general correspondence for the Executive such as mail, telephone calls etc.
  • Efficiently managing diary, meeting and travel arrangements for the Executive and in a prioritised manner to ensure their time is managed effectively.
  • Ensuring all regular internal and external meetings are diarised in advance for the year.
  • Meeting and greeting visitors at all levels of seniority.
  • Taking of action points for key meetings.
  • Ensuring Executive is fully prepared ahead of all meetings and ensuring all actions from previous meetings have been completed.
  • Creation, management and distribution of presentations, briefing papers and reports.
  • Working closely with the PA to the CEO by providing daily admin support and cover when necessary.
  • Be the first point of contact when covering the PA to CEO's office.
  • Liaising directly with the CEO's office throughout the cover.
  • Working closely with the other PAs within the business and providing cover if necessary.
  • Liaising with the Executive's teams and their respective departments.
  • Keeping up-to-date with all projects that Executive is involved in.
  • Completing expense claims.
  • Being continuously flexible to work outside of the normal business hours.
  • Building and maintaining strong relationships with internal and external colleagues within the Group.
  • Assist with event co-ordination e.g., film days, team meetings
  • General team admin and co-ordination for the departments reporting to VP.
  • Any other ad-hoc admin duties as required.

Experience & Skills:

  • Uphold a high level of discretion and integrity at all times
  • Excellent PC Skills (Outlook/Word/PowerPoint/Excel)
  • Excellent interpersonal and communication skills (verbal and written)
  • Excellent organisational and time management skills
  • Strong attention to detail, accuracy and numeracy
  • Flexibility and willing to take on all tasks, big or small
  • Ability to work under pressure and to tight deadlines
  • A professional, proactive and positive 'can do' attitude
  • Ability to research, digest, analyse and present material clearly and concisely
  • Ability to work on your own initiative
  • Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines

Ideal Candidate

  • Knows and represents our brand and ethics
  • Looking for a role in which they can grow and progress.
  • Proactive individual with a strong work ethic and positive can-do attitude

Tate is acting as an Employment Agency in relation to this vacancy.

Tate
13/02/2019 13:02:36
GBP 23000.00 23000.00.