PA / Medical Secretary NHS

Job Ref: 161184
Sector: Secretaries
Job Type: Permanent
Date Added: 26 February 2019
  • Hove, East Sussex, England Hove East Sussex BN3 4AG
  • £20,500 - £21,500 per Annum
  • Tate
  • 01273 324255

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This busy Brighton/Hove NHS trust site need an experienced secretary to join them on a permanent basis. The role is to support two senior managers and build relationships with the extended senior team and other secretarial colleagues. This is a busy and varied post which will suit an experienced secretary and some of the opportunities they can offer are personal development, a robust admin structure, focused training, annual appraisals, monthly reviews as well as flexibility.

In brief:

  • Day to day supervision of administrative staff, delegation of workload
  • Production of documents/letters
  • Typing, data entry of information and upkeep of databases and systems as required
  • participating in induction of new recruits as necessary and assistance with recruitment
  • Attending regular team meetings
  • To be responsible for maintaining the team's Trust policy and procedure folders as and when updated versions are available.
  • To maintain and monitor electronically held clinical caseload and contact information to ensure it is up to date at all times.
  • Assist with the management of the group office environment, setting the appropriate standards
  • Raise orders and monitor invoices.
  • To ensure care group invoices are appropriately authorised, identifying invoices that have been delegated from the Service Director to the relevant General Manager.
  • Responsible for ordering of supplies for the General Manager, other key staff across the management team and maintaining supplies for the office

Ideal candidate will have:

  • Fast accurate typing skills
  • Audio typing/shorthand/speedwriting would be a beneficial
  • Experience of supporting senior managers
  • Sound knowledge of Microsoft Word and Outlook
  • Experience of maintaining office systems
  • Experience of dealing with confidential and sensitive issues with tact and diplomacy
  • Confident communication skills
  • Organisation and prioritisation skills

Full specification is available

Tate is acting as an Employment Agency in relation to this vacancy.

28/03/2019 13:06:01
GBP 20500.00 20500.00