Accounts Administrator

Job Ref: 158449
Sector: Accountancy & Finance
Job Type: Permanent
Date Added: 07 September 2018
  • Brighton, East Sussex, England
  • £16,000 - £17,500 per Annum
  • Tate
  • 01273 324255

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Small friendly office based near Preston Park in Brighton require an entry level Accounts Administrator, £16-17.5k doe, who they can train up and put through the AAT qualification.

You will be dealing with:

  • Purchase ledger processing
  • Weekly banking sheet processing
  • Reconciliation of site cash on a weekly basis
  • Supports the finance team , Company Accountant and Finance Director in the production of the Monthly management accounts and annual financial statements
  • Support the Operations team in their management of the sites

Job requirements

  • Liaison internally with all aspects of the head office function in preparation and understanding of the monthly management accounts, weekly payments and weekly figures
  • Liaise externally with suppliers
  • Liaise externally with site contractor managers
  • Ensure individual weekly and monthly responsibilities are completed diligently, accurately and in a timely manner
  • Assist the finance team and Company Accountant with ad hoc matters
  • Ensure all transactions comply with VAT regulations
  • Ensure all weekly payroll transactions and records comply with employment law and regulatory requirements and assisting in the annual reporting
  • Act as key contact for all weekly payroll matters
  • Produce as required any ad hoc reports required by the Operations team, or management
  • Responsibility for ensuring the integrity of the data held within the finance systems and the security of the related data
  • Recommend improvements to financial accounting and transaction processes of the organisation
  • Updating of the fixed asset register of the organisation
  • Ensure key financial processes are properly documented and updated
  • Bank reconciliations
  • Allocation of payments
  • Raising sales ledger invoices
  • Contracting and reconciling sale and purchase ledger accounts with the cash books for each site
  • Processing of invoices and preparation of payment run for review, remittance advice emails and fielding queries from suppliers
  • Complete supplier statements
  • Upload invoices onto Sage
  • Journal entries as required
  • Office administration, answering the phone etc.
  • Controlling petty cash
  • Posting of prepayments and accruals for monthly management accounts
  • Opening and distributing post
  • Matching delivery notes to invoices
  • Keeping the office and working environment tidy and organised
  • Knowledge sharing and teaching trainee accounts assistants
  • Process cleaning orders
  • Use the 'till pc' to extract information to assist in reconciling site cash to Z reports

Person specification

  • A financial background is desirable, AAT qualified is an advantage but not necessary
  • Strong finance system skills including advanced Excel skills
  • Good written, telephone, email and face to face communication skills able to communicate financial matters to non-technical experts
  • Team player, able to work with colleagues across the organisation
  • Hands on approach with desire to 'muck in' if needed
  • A positive can do approach and personable to build working relationships
  • Strong organisational skills and ability to manage their workload and time

This is a full time permanent role working Monday-Friday, 9-5.30pm, 20 days holiday plus Bank Holidays and pension scheme. Off street parking available or close to public transport links, bus and train

Tate is acting as an Employment Agency in relation to this vacancy.

07/10/2018 06:30:56
GBP 16000.00 16000.00.