Executive Assistant/Projects

Job Ref: 158365
Sector: Personal/Executive Assistants
Job Type: Permanent
Date Added: 03 September 2018
  • London, England
  • £35,000 - £4,500,045,000 per Annum
    ANNUM
  • Tate
  • 0203 096 4670

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Job Title: Executive Assistant Project Coordinator

Location: Covent Garden

Salary: £35 - £45K

My client, a global exec search company based in Covent Garden are seeking an EA to come on board to support a Partner who is based in their offices in Sweden. Working based in their head office in London, you will carry out a dual role, remotely, supporting the partner with key Executive Assistant duties whilst also coordinating some key projects. This is a great opportunity to work for a highly successful company, who work with leading brands and organisations and you will be surrounded by a great team too!

Previous experience working within an Executive search or recruitment environment is essential to this role. If you are a natural born multi-tasker, with a positive and upbeat attitude and previous relevant experience, I want to hear from you!

Key responsibilities include but are not limited to:

  • Manage the Partner's schedule to ensure that they meet their client, BD and internal objectives
  • Manage all communication with clients and other team members - inbound/outbound
  • Look after a wealth of complex and ever-changing travel arrangements; domestic & international
  • Process expenses
  • Produce BD materials and keep all relevant records up to date
  • Proactively deal with issues as they arise
  • Liaise between clients and candidates to set up meetings, internationally and locally as required
  • Manage multiple diaries both internally and externally
  • Manage all travel and logistics issues on your allocated projects
  • Keep up to date on project progress and follow up to make sure that next steps are completed for each project / candidate
  • Prepare and check all client documentation to ensure that documents are sent out complete, up to date and on time
  • Assist in managing all communications with clients and candidates as needed
  • Flag up any issues to the project team and act as a 'solutions person' where possible

Other general duties:

  • Meeting and greeting visitors and looking after clients interviewing from our office
  • Filtering incoming calls including dealing with new business/candidate enquiries as necessary
  • Helping to cover the Project Coordinators during holiday periods;
  • Helping with deliveries, office admin, IT issues and facilities management
  • Assisting with event planning and attending company-wide events.

Tate is acting as an Employment Agency in relation to this vacancy.

Tate
03/10/2018 16:59:56
GBP 35000 35000.