Personal Assistant

Job Ref: 154578
Sector: Administrators
Date Added: 16 April 2018
  • West End, London, England
  • £25,000 - £27,000 per Annum
  • Tate
  • 0207 408 0424

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My client a very well-known and highly successful media agency based in the West End are looking for an enthusiastic, bright and experience PA to join their team of existing 4 PAs to help support multiple project team leaders. The role is paying up to £27,000 and is an excellent opportunity for a reliable person to take the initiative and ownership of the role.

Day to day tasks to include (but not be limited to) the following:

  • Diary Management - organise client & internal meetings. Juggle a busy diary and prioritise meetings as required
  • Accurately record messages, together with relevant contact detail.
  • Complete expenses for the Team leader
  • Extensive travel management- researching/booking international flights; arranging hotel accommodation; organising visas where needed; collating travel packs, itineraries and documents for the Global Business Lead and ad hoc senior directors
  • Book meeting rooms with relevant refreshments/breakfast/lunch. Book through reception or when needed (for certain meeting rooms) set-up personally or organise externally
  • Produce and format Word, PowerPoint and Excel documents
  • Book, brief and manage any external design needs for presentation decks or collateral for meetings
  • Keep a log of all travel and office invoices & costs
  • Book taxis and couriers
  • Arranging conference calls and distributing dial-in information to countries
  • Setting-up web-ex sessions and providing information to the attendees
  • Manage and download timesheet data into pivot table for analysis
  • Printing & binding meeting documents, either in-house or via printer
  • Keeping the office tidy and smart at all times and ensure team have everything they require
  • Ordering stationary and Kitchen supplies for the office
  • Liaising with IT and facilities on printer / computer / office issues
  • Entering new roles on our HR system
  • Setting up new starters in timely manner to ensure all equipment is ready and working for them when they arrive (including HR liaison)
  • Holiday cover for the rest of the PA team as required
  • Event organisation including conferences and entertaining- research venues and oversee the event to ensure smooth running
  • Set up and ensure smooth running of office moves/new desk configurations when required
  • Keep a close working relationship with client exec team
  • Ad Hoc personal duties when required

Tate is acting as an Employment Agency in relation to this vacancy.