PA / Team Administrator

Job Ref: 153390
Sector: Administrators
Date Added: 05 March 2018
  • Aldershot, Hampshire, England
  • £25,000 per Annum
  • Tate
  • 01483 533707

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* PA / Team Administrator *Immediate Start and Interviews£25k + BenefitsAldershotOur client based in Aldershot is seeking an experienced PA/Team Administrator.Duties include:· Assist and support two Area Managers, handling all administration and generating standard letters and documents, preparing draft responses where appropriate, referring any issues you are unable to deal with to the relevant Area Manager / Head of Department· Deal effectively with all telephone enquiries by either providing the solution or referring to the relevant member of the team with an emphasis on monitoring and tracking to resolution· Manage diaries, organising estate visits, budget meetings and account meetings in accordance with required timescales· Monitor your Area Managers mailboxes, assisting with responses, and occasionally take minutes in meetings, whilst observing absolute confidentiality.· Receive and log monthly reports, highlighting any concerns to your Area Manager · Take responsibility for handling alteration requests and approvals, referring any non-standard situations to your Area Manager / Head of Operations· Assist with taking on new estates· Maintain a regular overview of required Health and Safety checks, ensuring the procedures are in place to guarantee that your Area Manager is able to achieve full compliance · Take responsibility for checking invoices and resolving any issues · Manage the Budget preparation timetable, obtaining the appropriate information from across the team in a timely manner· Answering general enquires, initiating the process and providing the administrative support on request· Maintain accurate records, including database entry· Act as first point of contact for the Team, where possible and appropriateRequirements:· Previous PA/Admin experience in a customer service role· Experience of dealing with a varied client group· Confident with a positive attitude· Excellent communication and interpersonal skills, able to build relationships· Attention to detail, with a right first time approach · Strong organisation skills including planning/monitoring/time management· Able to prioritise and work on multiple levels· Excellent knowledge of Microsoft Word, Excel and OutlookFor Further details, please contact the Guildford, Tate office.

Tate is acting as an Employment Agency in relation to this vacancy.