Personal Assistant

Job Ref: 152599
Sector: Personal/Executive Assistants
Date Added: 05 February 2018
  • London, England
  • £30,000 - £32,000 per Annum
  • Tate
  • 0203 096 4670

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Personal Assistant position within a leading interior design company who are continually growing and challenging everything they do to offer an incredible experience to both clients and employees. This role is to support two directors and also provide support to the senior team. The role is paying between £30,000 and £32,000 per annum and is situated in the City.This role is to provide strong organisational and proactive support to both directors in order to keep on top of extremely busy diaries, email inboxes and travel plans. To act as a gatekeeper, screening and prioritising their workloads. Also responsible for keeping track of requests made to partners, ensuring all are actioned on time within deadline. To anticipate the needs of the directors, providing support from first thing to the end of the day. You will also provide support to the senior team, and oversee the admin team and provide guidance and support on all matters relating to the smooth running of the office. You will assist the team with travel, visas and accommodation for national and international appointments. You will also assist with the organising of events, conferences and setting up the days agenda. You will type, compile and prepare reports, presentations and correspondence when required. You will also manage databases and filing systems and also to help out the partners with their expenses. There will also be a personal element to the role to support the directors with the daily running of their lives, for example complete personal tasks such as making dentist, doctors and hair appointments and also assist with keeping a good work/life balance. For the directors you will be in charge of effectively managing their diaries, meeting requests and gatekeeping where appropriate. You will organise all meetings and have regular contact with their clients, so an excellent customer service must be provided at all times as you will be representing the company and the director alike. The inboxes are constantly busy, so you will take ownership of them both and screen, prioritise and action emails on behalf of the directors. In regards to travel, you will identify upcoming visits and proactively secure suitable accommodation and arrangements, and also compile detailed itineraries for the meetings and events where necessary, and also make sure all visa needs are managed.You will be confident in working in a fast paced environment where you will need to prioritise but thrive from the relationships you will build around the business. Co-ordination is key so if this sounds like you then we would love to hear from you!The successful candidate will have:- Previous PA experience- Expertise in Microsoft Office (outlook/word/excel)- Good communication skills- Confidence - Strong attention to detail- The ability to multitask- Be able to use initiative and work with little guidance- Due to exposure to highly confidential director information, confidentiality and discretion is of the upmost importance.

Tate is acting as an Employment Agency in relation to this vacancy.