Document Production/Secretary

Job Ref: 150897
Sector: Administrators
Date Added: 01 February 2018
  • Guildford, Surrey, England
  • £24,000 per Annum
  • Tate
  • 01483 533707

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*** Document Production Secretary/ Assistant - Legal ***Immediate start & Interviews£24k GuildfordHours: Mon to Fri - 1.30pm to 10pmAn International Firm in Guildford is seeking a experienced Document Production Secretary/ Assistant - Legal.This is a typing-based role in the Document Production team, supporting casehandlers and secretaries. Working in an open plan area sitting with the rest of the DP team, the successful candidate will be expected to produce high quality work which is turned around quickly and accurately. The individual should have good attention to detail and the ability to organise and prioritise their own workload. They should also be flexible, proactive and a team player.Duties include:Document production: Producing documentation and correspondence including reports, letters, emails, memos, attendance notes, faxes, court documents, forms, Laserforms and spreadsheets; copy typing; creating mark ups; proofreading and checking all work produced to ensure it is accurate, consistent, adheres to and meets the firm's standardsAmending documentation: Undertaking amendments, applying formatting and the firm's house stylesAudio transcription: Transcribing digital dictations, ensuring protocols are followed and work is saved into the appropriate folders in the document management systemPitches and presentations: Producing PowerPoint presentations and pitches, including illustrative graphs, charts, tables, etcCall handling: Dealing with telephone calls in a prompt and professional manner, taking and passing on clear and concise messages; diverting phones, monitoring voicemails and updating greeting messages when team members are absentRequirements:· Fast, accurate typing · Previous typist/document production experience· MS Office skills (Outlook, Word, Excel and PowerPoint)· Experience of digital dictation· Attention to detail with a high level of accuracy· Ability to organise and prioritise own workload to meet agreed deadlines· Excellent organisational skills· Excellent communication skills· High level of initiative and pro-activity· Ability to be calm and retain a professional attitude under pressure

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