Office Administrator

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This is a key role with responsibility of managing assigned tasks in order to contribute to the achievement of agreed customer service level commitments and service centre operational performance.

What the role involves:

  • Liaising with internal and external suppliers to ensure timely deliveries

  • Carrying out general administrative duties

  • Handling incoming customer enquiries and some outgoing customer contact as required

  • Operation of all aspects of computerised Job Costing System and stock system, GUI, to include:

  • Entering new jobs on the JCS

  • Updating details for jobs on the JCS as necessary

  • Time sheet entry

  • Purchase order raising, receipts and query resolution

  • Stock orders and issue

  • Obtaining part costing details for quotations

  • Raising delivery notes

  • Collating Job Costing data for invoicing

  • Assisting with quotation processing where necessary

  • Liaising with internal and external suppliers to ensure timely deliveries

  • Credit control as required

  • Contributing the maintenance of Health & Safety in the workplace

  • Good team working skills as well as working on own initiative

  • Promote good housekeeping for an efficient working environment

About You Careers experience:

  • Minimum of 1 years work experience in a commercial, distribution or industrial environment. Proficient user of windows based programs, Microsoft Excel, Word.

  • Ability to prepare and deliver management information within required deadlines.

  • Capability to understand twin business model and clients strategy with the assigned customers.

  • Customer relationship development skills.

  • Negotiation skills at multiple levels within customer and supplier organisations.

  • Communication and inter-personal skills.

  • Ability to communicate effectively both internally and externally.

  • Awareness of efficient processes.

Required qualifications:

  • Grade A* - C GCSE (or equivalent) English Language and Mathematics.

  • Higher Education in Commercial Business Management or Engineering is preferred.

Tate is acting as an Employment Agency in relation to this vacancy.