Executive Office Administrator

We are recruiting for an Executive Office Administrator to provide an efficient service to the Managing Director, Directors and Management Team of a business located in the New Malden area. This role is a permanent full-time position with a salary of £30,000 per annum and a great benefits package.
Responsibilities will include:
Support to the Managing Director
· Checking and sending all emails
· Taking messages on behalf of the MD
· Creating letters, reports, agenda, minutes for the Executive Board and for Sales Meetings
· Booking exhibitions and events
· Keeping a record of management holidays
Support to the Purchasing Director
· Checking documents, preparing invoice payments and maintaining contract files
· Maintenance of Supplier Agreement Files and Volume Credit Accounts
· Maintain all supplier lists and supplier certificates
· Maintaining and updating manuals and Environmental Status
· Booking travel when required
HR Administration
· Following up any outstanding references
· Design and improvement of business spreadsheets
· Mail merge correspondence such as annual pay increase, bonuses and policy changes
· Processing clothing orders
General Administration
· Administration for Senior Executives as required
· Proofing letters for Senior Management
· Updating telephone lists, ordering stationery and business cards and safety equipment
· Preparing monthly reports for the Financial Controller
· Management of meeting rooms including keeping supplies topped up
Personal Specification:
· Strong administrative skills with accuracy, an eye for detail and good numeracy skills
· A good knowledge of MS Office including: Word, Excel, PowerPoint and Outlook
· Note taking skills
· High level of confidentiality, tact and diplomacy
· Excellent interpersonal skills and ability to build rapport
· To be able to work as part of a team and establish effective working relationships

Tate is acting as an Employment Agency in relation to this vacancy.